The People’s Orchestra GDPR Statement
- As the Organisation responsible for The Peoples Orchestra, the Company needs to keep and process information about you for normal operational purposes. The information we hold and process will be used for our management and administrative use only. We will keep and use it to enable us to run the business and manage our relationship with you effectively, lawfully and appropriately, during the recruitment process, whilst you are working with us at The Orchestra, at the time when your time with the Orchestra ends and after you have left. This includes using information to enable us to comply with any legal requirements, pursue the legitimate interests of the Company and protect our legal position in the event of legal proceedings. If you do not provide this data, we may be unable in some circumstances to comply with our obligations and we will tell you about the implications of that decision.
- As a company pursuing the aims and activities of an amateur orchestra, we may sometimes need to process your data to pursue our legitimate business interests, for example to prevent fraud, administrative purposes or reporting potential crimes. We will never process your data where these interests are overridden by your own interests.
- Much of the information we hold will have been provided by you, and you will always be aware of the information you have given as you are the primary source.
- The sort of information we hold includes your application to join The Orchestra, your name, address, telephone number and email address. We also hold any emergency contact and medical information you have supplied, plus details about your instrument. This information will be used in order to comply with our health and safety and occupational health obligations. We do not keep information on race, sexuality or religion. The Orchestra operates a total equality ethos and sees no reason to retain such information.
- Where we are processing data based on your consent, you have the right to withdraw that consent at any time. However, this may make it impossible for us to communicate under such circumstances.
- Other than as mentioned below, we will only disclose information about you to third parties if we are legally obliged to do so or where we need to comply with our contractual duties to you.
- Your personal data will be stored during the time of your membership of The Orchestra. After leaving The Orchestra, your personal information will be deleted. However, for reasons of statutory reporting, information regarding payments to or from each member will be retained for SEVEN years.
- If we intend to process your personal data for a purpose other than that which it was collected we will provide you with information on that purpose and any other relevant information.
Your rights :
- Under the General Data Protection Regulation (GDPR) and The Data Protection Act 2018 (DPA) you have a number of rights with regard to your personal data. You have the right to request from us access to and rectification or erasure of your personal data, the right to restrict processing, object to processing as well as in certain circumstances the right to data portability.
- If you have provided consent for the processing of your data you have the right (in certain circumstances) to withdraw that consent at any time which will not affect the lawfulness of the processing before your consent was withdrawn.
- You have the right to lodge a complaint to the Information Commissioners’ Office if you believe that we have not complied with the requirements of the GDPR or DPA 18 with regard to your personal data. Identity and contact details of controller and data protection officer
- The Peoples Orchestra is the controller of data for the purposes of the DPA 18 and GDPR.
- If you have any concerns as to how your data is processed you can contact:
Financial Controller: firstname.lastname@example.org
Or write to: The Chief Executive,
The Peoples Orchestra,
Town Hall, West Bromwich,