Data Protection

The People’s Orchestra GDPR Statement

The General Data Protection Regulation (GDPR) are the new data protection regulations which replace the Data Protection Act 1998. The new regulations came into force from the 25th May 2018 onwards. Please read and sign our GDPR statement, which outlines how The People’s Orchestra will handle and protect your personal data in line with the new regulations. 

  1. As the organisation responsible for The People’s Orchestra Ensembleswe keep and process information about you for normal operational purposes. The information we hold and process will be used for our management and administrative use only. We will keep and use it to enable us to run the business and manage our relationship with you effectively, lawfully and appropriately. This includes using information to enable us to comply with any legal requirements, pursue legitimate and protect our legal position in the event of legal proceedings. If you do not provide this data, we may be unable in some circumstances to comply with our obligations and we will tell you about the implications of that decision.  
  2. Whilst pursuing the aims and activities of The People’s Orchestra Ensembles, we may sometimes need to process your data to pursue our legitimate business interests, for example to prevent fraud, administrative purposes or reporting potential crimes. We will never process your data where these interests are overridden by your own interests. 
  3. Much of the information we hold will have been provided by you, and you will always be aware of the information you have given as you are the primary source.
  4. The sort of information we hold may include your membership application, your name, address, telephone number and email address. We also hold any emergency contact and medical information you have supplied. The information will be used in order to comply with our health and safety and occupational health obligations. We do not keep information on race, sexuality or religion. We operate a total quality ethos and see no reason to retain such information.
  5. Where we are processing data based on your consent, you have the right to withdraw that consent at any time. However, this may make it impossible for us to communicate under such circumstances.  
  6. Other than as mentioned below, we will only disclose information about you to third parties if we are legally obliged to do so or where we need to comply with our contractual duties to you.
  7. Your personal data will be stored during the time of membership at The People’s Orchestra. After leaving, your personal information will be deleted.  
  8. If we intend to process your personal data for a purpose other than that for which is as collected, we will provide you with information on that purpose and other relevant information. 

Your rights 

  1. Under the General Data Protection (GDPR) and The Data Protection Act 2018 (DPA), you have several rights with regard to your personal data. You have the right to request from us access to and rectification or erasure of your personal data, the right to restrict processing, object to processing as well as in certain circumstances the right to data portability.  
  2. If you have provided consent for the processing of your data, you have the right (in certain circumstances) to withdraw that consent at any time which will not affect the lawfulness of the processing before your consent was withdrawn. 
  3. You have the right to lodge a complaint to the Information Commissioners’ Office if you believe that we have not complied with the requirements of GDPR or DPA 18 about your personal data. 

Identity and contact details or controller and data protection officer 

  1. The People’s Orchestra is the controller of data for the purpose of the DPA and GDPR registered under the Data Protection Act 1998 (No.ZA058916) 
  2. If you have any concerns as to how your data is processed, you can contact:  

               Financial Controller: accounts@thepeoplesorchestra.com 

               Or write to: The People’s Orchestra, Town Hall, West Bromwich, B70 8AY