Events and Membership Coordinator

The People’s Orchestra

Part time (24 hours per week)

£10-£15 per hour dependent on experience


The Events and Membership Coordinator will be part of a small team dedicated to the running of all music ensembles under The People’s Orchestra Charity (charity no. 1151321), reporting directly to the CEO Sarah Marshall. This is a part time role (24 hours per week) based in The People's Orchestra’s offices in West Bromwich, with the occasional need to attend rehearsals and concerts in Birmingham and other locations on evenings and weekends. Ideally, candidates will have a musical background with a working knowledge of how orchestras and choirs are run. Applications are welcome from recent graduates as well as those already working in events/arts admin related roles.

To apply, please email a covering letter and your CV outlining your relevant skills and experience to Sarah Marshall at

Job Description

Key Responsibilities

Support with developing and managing The People’s Orchestra’s events and concerts programme:

· Liaise with CEO and other colleagues to compile events programmes year to year

· Book venues, organise music and rehearsals

· Communicate details to members in a timely manner

· Book dep players and other professionals as needed

· Keep up-to-date records of event planning on the central system

· Conduct risk assessments for venues as required

· Place orders as required (e.g. concert T-shirts, recording equipment)

Membership Relations/Engagement

· Respond to membership enquiries for The People’s Orchestra, Rusty Players Orchestras and The People’s Show Choirs

· Communicate effectively with new and existing members

· Use CRM database Salesforce to maintain accurate record

Support with the setting up of new choirs/Rusty Players groups as the networks expand

· Liaise with the choir leader/conductor around setting up an ensemble (e.g. rehearsal venue, risk assessments, music)

· Respond to membership enquiries and share these with the ensemble leader

Manage small team of university interns

· Liaise with Aston Futures to recruit new interns each year and ensure all paperwork is complete

· Be the main point of contact for the interns and carry out monthly coaching 1:1s with them


Required Skills and Experience

· Excellent time management skills

· Efficient planning and organisation, with strong attention to detail

· Verbal and written communication skills

· Experience working in a customer facing role

· Music degree or equivalent (desirable)